How Important Is Your Student Healthcare?

There are quite a few school management information and database systems available which can record students’ health records.

Many of them are, of course, excellent.  But hidden within some of these systems is a potential risk, for they are part of a broader system which holds a wide range of information.

By its nature, such systems need to be accessible to a wide range of staff, and this can of course lead to sensitive information being shared outside of those who, for the purpose of their job, do need to have access to this information.

Given this potential problem, and the complication that health records should be stored until the student reaches the age of 25, we have worked with a number of school health professionals to develop a stand-alone product that is able to import data from a variety of MIS systems.

The result is Patient Tracker.  Because it is independent of any MIS system changes you might make, and as there is no annual licensing charge (only an optional maintenance and support charge), you can continue using the system for as long as required with no budget impact.

Training on Patient Tracker is given by practising school nurses, meaning practical advice related to the school situation is available and implementation becomes very easy.

Patient Tracker produces a selection of reports, including a number of statistical reports which are anonymous and so can be circulated.  In addition, the system includes a module that allows teaching staff to see who is booked into the medical facility and also who has an “off games” slip.

Vaccination records, BMI Calculation, Care Plans, medicine and consumable stock management, appointment management and document links are all included, as is a reminder system for adrenaline and asthma device expiry.

Many schools also store staff and visitor medical records on Patient Tracker, meaning that details of illness or injury to visitors and staff can be stored and reported on (separately if desired).

Key Points

  • Data securely stored on your network – not on the web.
  • Easy to use.
  • Continuity of care.
  • Care plans.
  • Inoculation tracking.
  • Statistical reports (e.g. how many sports injuries).
  • Training and assistance from registered school nurses.
  • Can link to external documents on your network.
  • Established UK wide user base.
  • Locally executed – no dependency on external parties.

Functionality / Features

Control which users can access which forms and year groups.  For example, junior school nurses can’t see senior school students unless allowed.  These permissions can be easily altered by the nurse designated as the system manager or “Super User”.

Patient Tracker offers a variety of reports – summarised, detailed and anonymous for Governors and your SLT. Reports are delivered using the included Crystal Reports module, which in addition to a great presentation format also allows you to export report data to PDF, Word, Excel and various other formats making reports easy to store and email.

Patient Tracker uses Microsoft recommended encryption techniques. In addition, data can only be accessed from machines with the application loaded and configured, and with the user’s login credentials. More importantly, your data is stored within your own network so is not accessible from the internet, and you are not dependent on any third parties to store and deliver your information.

With built in email support, consultations and incidents can be directly reported to parents, as well as any other required party. The email module also allows you to add a note to the recipients and to attach any other relevant electronic documentation.

Included in the standard package is a separate module that will allow selected users on your network to view basic details on who has been booked in to the Medical Centre as well as who has been booked off games by the nurses. This module reflects attendance, discharge, discharge notes and who the student was discharged to.

Many of Patient Tracker’s users have reported back to us that they have shredded all paper records. With the comprehensive level of data stored, as well as the ability to link to documents on your network, most written requirements fall away.

Patient Tracker includes a simple stock system to manage medicines and materials such as bandages. Stock can be booked in, and reports can be generated for stock take and also to view where stock is being used.

Inhaler and adrenaline pen expiry dates are recorded and reminder reports run to prompt renewal.

The height to weight graphs give an excellent indication of the child’s development, and BMI is calculated and shown based on the latest measurements.

What do we need to run Patient Tracker?

A Windows PC is all that’s required, however in larger installations (we have some schools with over a dozen licenses) you would probably store the data on a central (MS-SQL) server.

If you would like to learn more about Patient Tracker we would be delighted to answer your questions – please email, or call us on 01438 241085/07876 241263.  Or you can visit

Please mention code HAM2016 when responding to this correspondence.

A fully functional demonstration (limited to 45 days) is available if you would like to try Patient Tracker live in your school.

Our nurses tell us that they have had great reviews from Ofsted when their Medical Facility has been visited.

Best wishes,

Dave Fox
Patient Tracker

How can you help transform children’s lives through positive play?

The claims made for positive play are enormous – and the phrase “transforms lives” is one that can often be heard in relation to positive play.

But how does positive play weave such an extraordinary influence on people’s lives?

It works because positive play can take place in groups of any size, can take place indoors or outside, at home and at nursery.

Positive play can be a game of draughts or an outdoor game of catch-a-cup. It can involve a giant parachute held by a dozen children and used to flip an enormous ball or the recently developed Make a Move playground game where teams of four co-operate to keep a ball on a pad while walking from point A to point B.

In fact there are hundreds of different activities that promote positive play – and as many have already found, once children get the idea of positive play they will develop and explore the concept themselves, simply because positive play is more fulfilling than any other type of play.

To find out more about how positive play is different to other types of play, how you can actively promote positive play, and indeed, how you can get the nursery involved with Positive Play Week (9 to 13 May 2016), visit


On the Positive Play Week website you will find a wealth of information about positive play, including policies and briefing documents, ideas for activities, and a detailed review of why positive play is so beneficial for children.

Furthermore, you can request a catalogue from Edventure, sponsors of Positive Play Week, by clicking here and entering your details. In the catalogue you will find everything you need to create positive playtimes, not just during Positive Play Week, but forevermore.

And if your nursery already actively promotes positive play and you would like to share what you do, please do email the details, including any pictures (ideally as jpegs) you wish to show, to always, you can place an order with Edventure in a variety of ways, including:

  • on the website
  • by faxing us to 01323 50 10 41
  • by calling us on 01323 50 10 40
  • by emailing us at       
  • by post to Edventure Ltd, Hargreaves Business Park, Hargreaves Road, Eastbourne, East Sussex, BN23 6QW.

Payment, either by credit card or cheque, is required with your order.

Murder at Masons Hotel

A Key Stage 3 play for lessons, production, and learning about the intricacies of drama

There are plays and there are plays, but sometimes it is particularly helpful to have a play that can not only be developed towards a final production but can also be worked on, in classroom in segments, with each segment making a coherent lesson.

And a play which as well being an event that can be staged in front of an audience can be used in class to examine how the central character (a detective) works and where she is going, as well as how she is characterised, how character motivation is explored, what costumes could be used, etc, etc.

In short, what we have here is a play that can be performed, dissected, re-worked, analysed, considered in terms of its structure, turned into a game, have a different ending (it is a murder mystery, so the outcome is a key element), have audience interaction, become a radio play, and be the basis for research of the genre.

All of these alternatives are available with “Murder at Masons Hotel” a play script complete with associated activities. It is supplied in copiable format so that each student can have his/her own copy of the script, or part of the script, to work on at all times.

The play is set in the 1960s and revolves round the murder of a New York crime boss who is visiting London with his family.  He is shot in his room the night before the announcement of changes to his will, and the play centres around the attempts by two characters to solve the mystery of his death.

An initial investigation by Harriet Hemmings of Scotland Yard fails to make progress until Veronica Holmes (rumoured to be the great great granddaughter of Sherlock) is called in.

The play retains a real sense of drama while also including numerous comic moments.  Many of the characters can be played by either male or female actors.

Murder at Masons Hotel is available as a copiable book, or on CD or as a download.  Each edition comes with unlimited reproduction rights for use within the school. Sample pages can be viewed here

ISBN 978 1 86083 827 9; order code T1838EMN


  • Photocopiable spiral bound book, £16.95 plus £3.95 delivery
  • CD with school-wide rights: £16.95 plus £3.95 delivery
  • Both the book and the CD: £23.94 plus £3.95 delivery
  • Prices include VAT.

You can purchase the report…

When ordering the book please quote the reference T1838EMN.

Raise loads of money for your school this Christmas!

Spring is most definitely in the air, the sun is shining and the Creme Egg supplies are finally dwindling… so what better time to announce that our 2016 School Christmas Card Project Registration is now open!

Raise money for your school with

Our School Christmas Card Project allows your pupils to create fantastic, professionally printed Christmas Cards with children’s artwork and raise loads of money for the school. And with absolutely no upfront costs whatsoever, it’s a fantastic, easy and very popular way for schools to raise money for the PTA or other charity.

You can order our free info pack from our website – click here.

Children create their own artwork which is printed on professionally produced cards and other products, which the school sells at a profit to the parents. It is a rewarding and fun project for the children and the whole school to be involved in – and an average school of 250 pupils can easily raise £500 or more! The children will love getting directly involved with school fundraising and parents will love seeing their children’s artwork on professionally printed cards!

We offer packs of Christmas cards, gift labels, thank you postcards and wrapping paper so there’s plenty to choose from!

How much does it cost?

Absolutely nothing! The project is completely free to the school – you just keep the profit! Parents place their orders and pay the school before we ask for any payment at all. We offer very competitive prices and our products are very high quality which means you can maximise the earning potential for your school with accessible and great value cards, labels, thank you cards and wrapping paper. You can view our price table on our website.

If you feel your school would benefit from raising money with the School Christmas Card Project – please visit our website for more information. Alternatively, please forward this email to your school’s art teacher or suitable coordinator for the project.

Thank you for your attention – we know we still have the summer to look forward to, so let’s not wish away the months just yet…if you order your free info pack now, we’ll keep the reindeer in hibernation for a little longer 🙂

Kind regards

Please visit our website for more information:

School Christmas Card Project
Start your 2016 School Christmas Card Project now!
Tel: 0114 453 9562
Ecclesall Print, 237A Ringinglow Road, Sheffield S11 7PU.

Complete Issues 2016 out now! Get your free trial.

!cid_07f2f6a1b772b172844ec7c56df1d970Complete Issues is the best place to discover and understand the challenges of the world around us.

The digital world can be a confusing place where conflicting opinions, hidden bias and irrational arguments all try to grab our attention.

Complete Issues is a safe place where young people can easily find interesting articles, reliable statistics, amazing personal accounts and great websites that help them to quickly understand the world around them.

Find out more and take a free trial:

Ann Batey
Office Manager
Carel Press
(01228 538928)